Privacy Policy

WHO WE ARE

Youth Fitness Academy (“we”, “us”) runs Kids PT classes at HT Fiit Studio, Rear of 25–27 Horns Road, Newbury Park, Ilford IG2 6BN. We are the data controller for the personal information described here. Contact us at YFAYouthFitnessAcademy@gmail.com.

WHAT WE COLLECT

Parent or guardian details: name, phone number, email address and emergency contacts.
Child details: name, date of birth or age, and any medical information, allergies or additional needs you choose to tell us so we can coach your child safely.
Messages: what you send us through WhatsApp, email or the contact form on this site.
Payment details: handled by our payment provider [provider name]. We do not store card or bank details ourselves.
Photos and video: only with your consent. See our Photo & Video Policy.

WHY WE USE IT

To reply to enquiries and book trial sessions (our legitimate interests / steps before a contract).
To run your child's membership, take payment and keep registers (performance of a contract).
To keep children safe, including medical and emergency information (vital interests and legal obligations).
To share photos or video of your child, only where you have given consent, which you can withdraw at any time.

WHO WE SHARE IT WITH

We never sell your information. We share it only with services that help us run the club (for example WhatsApp, our email provider, our payment provider and our website form provider), or where the law requires it, such as with the emergency services or the local authority designated officer in a safeguarding matter.

HOW LONG WE KEEP IT

Enquiries that do not lead to a booking are deleted after [6 months]. Membership records are kept for the length of membership plus [6 years] for accounting purposes. Accident and safeguarding records may be kept longer where guidance requires it.

YOUR RIGHTS

Under UK GDPR you can ask to see, correct or delete the information we hold, object to or restrict how we use it, and withdraw consent at any time. Email us and we'll respond within one month. If you're unhappy with how we've handled your data you can complain to the Information Commissioner's Office at ico.org.uk.

THIS WEBSITE

This site does not use advertising or tracking cookies. [Update this section if analytics are added.] The map on our Contact page is provided by Google and may set its own cookies when it loads.